Visitor Terms and Conditions

Stephens Scown LLP

1. Introduction

These Visitor Terms and Conditions set out the rules that apply to all visitors attending any Stephens Scown LLP premises. By entering our offices, you agree to comply with these terms.

Stephens Scown LLP is a limited liability partnership registered in England and Wales and authorised and regulated by the Solicitors Regulation Authority.

Stephens Scown is committed to providing a safe, respectful, and inclusive environment for all its employees, free from all forms of harassment, including sexual harassment. Stephens Scown will not tolerate sexual harassment or abuse by third-parties of any kind, including clients and contractors. Action arising may include warning the third party about their behaviour, banning them from our premises or from contacting certain persons, limiting the extent to which we are prepared to deal with them in future, reporting any criminal acts to the police and sharing information internally or with external agencies or regulatory bodies.

2. Access and Entry Requirements

• All visitors must:
  • Report to reception on arrival
  • Sign in and, where requested, provide identification
  • Wear or display any visitor pass provided at all times
• Visitors must only access:
  • Areas they are authorised to enter
  • Areas necessary for the purpose of their visit
• Visitors must not remain on the premises without a host unless authorised.

This reflects standard practice to maintain safety, track attendance, and control access within workplaces.

3. Supervision and Conduct

• Visitors must be accompanied by their host at all times unless otherwise authorised
• Visitors must:
  • Follow all reasonable instructions from Stephens Scown personnel
  • Behave in a professional and respectful manner
• Stephens Scown reserves the right to:
  • Refuse entry or remove any visitor
  • Restrict access where appropriate

Visitor policies typically include expectations of behaviour and the right to remove individuals for non-compliance.

4. Health and Safety

• Visitors must:
  • Comply with all health and safety instructions
  • Follow emergency procedures as directed by staff
  • Report any accidents, incidents or hazards immediately
• Where relevant, visitors may be asked to:
  • Confirm they are fit to visit
  • Comply with any site-specific safety requirements

Organisations have duties to ensure the safety of visitors on their premises.

5. Confidentiality

• During your visit, you may have access to confidential information relating to:
  • Clients
  • Employees
  • Business operations
• You agree:
  • Not to disclose any such information to third parties
  • Not to use such information for any purpose other than the visit
• Visitors must not:
  • Photograph, record or copy information without prior written consent
  • Remove any documents or materials without permission

Confidentiality clauses are commonly used to protect sensitive business and client information.

6. Data Protection and Privacy

• Personal data provided by visitors (e.g. sign-in records) may be processed for:
  • Security
  • Health and safety
  • Regulatory compliance
• Data will be handled in accordance with Stephens Scown’s privacy policies.

7. Use of Equipment and Systems

• Visitors must not:
  • Access internal systems or networks unless expressly authorised
  • Use IT systems in a way that compromises security or confidentiality

Visitor policies typically extend internal data and IT policies to guests while on-site.

8. Liability

• Visitors remain responsible for:
  • Their personal belongings
  • Any damage caused by their actions
• To the extent permitted by law, Stephens Scown accepts no liability for:
  • Loss or damage to personal property
  • Injury or loss unless caused by negligence
• Nothing in these terms excludes liability where it cannot lawfully be excluded.

Disclaimers can help manage risk but cannot override legal protections under UK law.

9. Security

• Visitors must:
  • Not attempt to bypass security controls
  • Return visitor passes before leaving
  • Not admit unauthorised persons to the premises
• Any suspicious activity should be reported immediately.

10. Acceptance of Terms

By entering our premises, you confirm that you:

• Have read and understood these terms
• Agree to comply with them

Stephens Scown may update these terms from time to time.